EXHIBIT AND SPONSOR

Reserve a Booth

View the ABRCMS 2019 Exhibitor Prospectus.

Our exhibitor floor plan is currently sold out. If you would like to be added to our waitlist, please email Ed McNeill at This email address is being protected from spambots. You need JavaScript enabled to view it.

ABRCMS brings together over 4,700 attendees from the underrepresented minority community in science, technology, engineering and mathematics. The Exhibits Program encourages the advancement of undergraduates and post baccalaureates along the path toward graduate-level training. Academic institutions, foundations, professional societies, industry partners and federal agencies are invited to showcase their fellowships, internships, graduate programs, student memberships, travel grants and other student opportunities during the ABRCMS Exhibits Program.

The 2019 conference highlights include:

  • Over 12 hours of dedicated exhibits spread across three days
  • 66% of student attendees are undergraduate seniors or juniors
  • Opportunity to present in the Exhibitor Showcase on the Exhibit Hall Floor
  • Over 2,000 posters integrated into the Exhibit Hall
  • Breaks strategically scheduled in the Exhibit Hall each day to drive traffic

Exhibitor Resources

Exhibit Fees

Standard exhibit space available is 10' x 10'. Fees are determined by location in exhibit hall; please see floor plan.

  • Premier Booth: $1,950
  • Prime Booth: $1,800
  • Central Booth: $1,650

Fee includes:

  • One (1) full conference registration (includes access to all sessions and meals). Additional registration will be available at a later date.
  • 10' x 10' exhibit space (8' backdrop and 3' dividers)
  • 10' x 10' carpet in exhibit space
  • One (1) 6' table with skirt, two (2) chairs and one (1) trash can
  • One (1) SWAP Lead Retrieval App to capture leads electronically
  • Online exhibitor profile
  • Identification sign
  • Complimentary WiFi in the exhibit hall, courtesy of ABRCMS 2019 sponsor, the American Society for Microbiology (ASM)
  • General booth security

Meeting Location

Anaheim Convention Center, Exhibit Hall B
800 W. Katella Ave.
Anaheim, California 92802

All conference activities will be held at the Anaheim Convention Center and nearby hotels.

Exhibit Hall Hours

Move-In

 Wednesday, November 13 3:00 p.m. – 8:00 p.m.
 Thursday, November 14 8:00 a.m. – 12:00 p.m.

Dedicated Exhibit Hours

Thursday, November 14 1:45 p.m. – 5:30 p.m.
Friday, November 15 10:15 a.m. – 12:00 p.m.
3:00 p.m. – 6:00 p.m.
Saturday, November 16 9:15 a.m. – 12:00 p.m.

Move-Out 

Saturday, November 16 12:00 p.m. – 4:00 p.m.

 

Dates and Deadlines

  • May 1: Sponsorship and Advertising Application Deadline (to qualify for early booth selection)
  • May 2-3: Priority Exhibit Sales for Sponsors (12 p.m. EDT)
  • May 3: Clustering Intent Form Deadline
  • May 6-8: Priority Exhibit Sales for Clusters (12 p.m. EDT)
  • May 8: General Exhibit Sales (12 p.m. EDT)
  • November 13-16: ABRCMS 2019, Anaheim, CA

Reserve Your Booth 

Booth reservations can be made now. Reserve your booth

If you have questions or concerns, please contact Ed McNeill (This email address is being protected from spambots. You need JavaScript enabled to view it.).

ABRCMS reserves the right to accept, reject, or reassign exhibit applications based upon layout, safety, and security in the exhibit hall.

General Guidelines

  • All applications MUST be submitted ONLINE.
  • Booths are assigned on a first-come, first-served basis.
  • Booths are confirmed only when payment is received. If your choices have been assigned to another exhibitor, the next best location will be assigned to you.
  • Every effort will be made to honor all requests for specific exhibit booth assignments; however, there is no guarantee that any particular request will be accommodated.
  • Payments by check must be received within 2 weeks of application submission.
  • Only payments in the form of an institution check, money order, or credit card will be accepted.
  • A confirmation letter and receipt of payment will be e-mailed within 2 weeks of acceptance of an exhibit application and payment.
  • Make institution checks or money orders payable to "American Society for Microbiology" or "ASM." Please include your invoice number on your check.
  • Mail Checks to:
    ASM Strategic Alliances
    American Society for Microbiology
    1752 N Street, NW
    Washington, DC 20036
  • ASM's federal tax ID number is 38-1616141.

Clustering 

ABRCMS welcomes organizations/institutions/departments interested in clustering within the exhibit hall. Clusters typically share a common interest or alliance or work together in some capacity. A cluster must comprise a minimum of five booths to be eligible for priority selection of exhibit booths prior to the general exhibit launch date. Institutions/universities participating in clustering must purchase exhibit space with a credit card. Check, money order, and invoice me options will not be available. Cluster Intent Forms are due May 3, 2019. 

Conference Registration

A 10' x 10' exhibit space comes with one (1) full conference registration. The person listed on the booth application is considered the primary contact. This individual will be pre-registered. However, all exhibitors must enter the registration portal and complete the complimentary registration. After completing the complimentary registration, exhibitors will then be allowed to add, modify and confirm registrations associated with their exhibit booth. Please note that any individuals entering the exhibit hall must register and pay the appropriate fee.

Housing – Available May 2019 
All reservations must be made through ABRCMS housing. These low rates are not available with the hotel directly. Rooms are distributed on a first-come, first-serve basis, so book your room early. Once the ABRCMS rooming block sells out, you are responsible for finding your own accommodations.

Please beware of housing pirates. Reservations made by unaffiliated organizations may claim to offer lower rates, however they are not approved partners of ABRCMS, and can have unreasonable cancellation/change penalties or be completely non-refundable. Please report any unauthorized solicitation to ABRCMS. ABRCMS is not be responsible for hotel reservations booked outside of the official housing block.

Exhibitor Service Kit/Shipping

Freeman is the official ABRCMS shipping provider. Shipping information will be included in the Exhibitor Service Manual distributed two months prior to the conference. If an outside company is used, Freeman will charge an additional fee for accepting, storing, delivering, and returning ALL packages regardless of weight. 

Lead Retrieval

Each exhibiting company receives a complimentary LRS SWAP app. LRS will capture the following fields: name, university, address, email, phone number, registration type, education level, gender, ethnicity/race, graduation date and scientific discipline by simply scanning attendee name badges. Your Experient Lead Retrieval & Data Management system will collect and store information to make it easy to follow-up with key prospects and quantify the benefits of exhibiting.

PLEASE NOTE: The processing fee does not apply to the Complimentary SWAP Activation by itself or any additional equipment ordered together with the Complimentary SWAP Activation.

Exhibitor Eligibility

The goal of ABRCMS is to foster the advancement of underrepresented minority students and encourage students to pursue advanced training. This conference is not a career fair. Therefore, you will not be allowed to participate as an exhibit if you are promoting job opportunities. ABRCMS reserves the right to accept or reject any exhibit contract based on this eligibility and academic goal.

Recruitment Team Approach

ABRCMS encourages Institutional Exhibitor Teams. These Teams include at least four individuals, each assuming a unique role:
  • Research faculty share information about science courses and programs, research opportunities and mentors, career planning, and information pertinent to the research community
  • Postdoctoral fellows do the same as research faculty and tend to add more personal experiences such as staying focused on research and working with mentors, completing graduate school and seeking postdoctoral opportunities
  • Graduate students tend to share information about science courses and mentors, research opportunities, the campus environment, social life and networks as well managing ones time in the first two years of graduate school
  • Graduate dean OR administrator provides general information about the institution, including deadlines and requirements for both summer and graduate programs

Conference Statistics

View the conference statistics here.  

FAQs

Please click here to refer to a list of frequently asked questions.

Contact Us

Ed McNeill
ASM Strategic Alliances
202-942-9323
This email address is being protected from spambots. You need JavaScript enabled to view it. 

 

 


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