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ABRCMS Code of Conduct

The Annual Biomedical Research Conference for Minority Students (“ABRCMS”), managed by the American Society for Microbiology (“ASM”), is one of the nation’s largest conferences for underrepresented students in STEM. ABRCMS is committed to providing an environment that encourages the free expression and exchange of scientific ideas and promotes equal opportunities and respectful treatment for all participants. All participants are expected to treat others with respect and consideration, follow venue rules, and alert ASM/ABRCMS staff or security of any dangerous situations or anyone in distress.

ABRCMS prohibits and will not tolerate any form of harassment or bullying at its events.

Harassment is unwanted and unwelcome attention or other conduct that creates an environment where a reasonable person would feel unwelcome, intimidated, excluded, or abused. Harassment based on gender, race, religion, national origin, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, genetic information, disability, matriculation, political affiliation, and any other personal characteristic is strictly prohibited.

ABRCMS will investigate all complaints of harassment, and investigations will be conducted in an unbiased manner. Violation of this code of conduct may result in the participant being asked to leave the event at which the incident occurred, without warning or refund; being barred from attending ABRCMS in the future. Event security and local police may be contacted in the event violators pose an imminent threat to others or are disrupting the event. If an ASM/ABRCMS staff member is found to be in violation, the ASM Headquarters Employment Policy (Prohibition against Sexual and Other Harassment and Discrimination) will be followed. Action regarding an ASM/ABRCMS staff member may result in termination of employment.

This policy applies to all attendees, speakers, exhibitors, contractors, volunteers, and guests at ABRCMS. If a participant experiences or witnesses harassment, he/she should contact ASM/ABRCMS staff (identifiable by staff badge) as soon as possible or contact security if they feel unsafe. All complaints will be responded to promptly and treated seriously and, to the extent possible, confidentially. Complaints that require broader investigation will be handled by ASM/ABRCMS’s Ethics Committee. ABRCMS expressly forbids any retaliation against individuals for reporting harassment.

In the event that an individual knowingly provides false information regarding a harassment situation, ABRCMS may take similar disciplinary action.

ABRCMS CODE OF CONDUCT: REPORTING AND RESPONSE PROCESS

If a participant experiences or witnesses harassment as described in the ABRCMS Code of Conduct, they should contact ASM/ABRCMS staff (identifiable by staff badge) to report the incident. If at any time a participant feels unsafe, they should contact meeting venue security immediately. If the participant is unsure that the incident was in violation of the ABRCMS Code of Conduct, they may inquire first from an ASM/ABRCMS staff member before filing a formal complaint.

The following information should be provided when reporting a harassment incident:

  • Name and contact information of participant
  • Name and contact information of any witnesses
  • Identifying information (e.g. name, badge number, physical appearance) of the individual(s) who are accused of the harassment
  • The specific action or behavior that was in violation of the ABRCMS Code of Conduct
  • The date and approximate time of the incident
  • The location and circumstances surrounding the incident

ABRCMS will accept and investigate all complaints of harassment and investigations will be conducted in an unbiased manner. All complaints will be responded to promptly and treated seriously and, to the extent possible, confidentially.


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