Reserve a Booth
Exhibit Dates & Hours
Dedicated Exhibit & Poster Hall Hours
Thursday, November 20 | 2:30pm - 7:00pm
Friday, November 21 | 2:30pm - 7:00pm
Saturday, November 22 | 9:30am -12:00pm
Move-in
Wednesday, November 19 | 3:00pm - 8:00pm
Thursday, November 20 | 8:00am - 12:00pm
Move-out
Saturday, November 22 | 12:15pm - 4:00pm
Location
Henry B. González Convention Center
900 E Market St
San Antonio, TX 78205
View Exhibit Floor Plan and Available Space
The image below is a representation of the space, and not an indicator of booth availability. Click below to view the up-to-date 2025 exhibit floor plan, current booth availability, and list of current exhibitors.
Cost of Exhibit Space
Standard exhibit space available is 10’ x 10’.
Fees are determined by location in exhibit hall
- $3,000 Premium (green)
- $2,800 Premiere (tan)
- $2,400 Prime (blue)
Exhibit Fee Includes:
- One (1) full conference registration (includes meals). Each additional exhibit registration will need to be purchased at the conference price. Badge types are below:
- Undergrad/Postbac Exhibitor
- Graduate/Postdoc Exhibitor
- Additional Exhibitors
- 10’ x 10’ exhibit space (8’ backdrop and 3’ dividers)
- One (1) SWAP Lead Retrieval per 10’x10’ activation to capture leads electronically valued at an additional fee
- 10’ x 10’ grey carpet in exhibit space
- One (1) 6’ table with skirt, two (2) chairs, and one (1) trash can
- Online exhibitor profile
- Identification sign
- General booth security
Exhibit Booth Reservations
Space is limited, so act quickly to reserve exhibit space. ABRCMS reserves the right to accept, reject, or reassign exhibit applications based upon layout, safety, and security in the exhibit hall.
General Guidelines
- All applications MUST be submitted ONLINE.
- Booths are assigned on a first-come, first-served basis.
- Booths are confirmed only when payment is received.
- If your choices are no longer available, the next best location will be assigned to you.
- Every effort will be made to honor all requests for specific exhibit booth assignments; however, there is no guarantee that any particular request will be accommodated.
- Check payment must be received within ten (10) business days of application submission.
- Only payments in the form of an institution check, ACH/Wire, or credit card will be accepted.
- A confirmation letter and receipt of payment will be e-mailed within ten (10) business days of acceptance of an exhibit application and payment.
- Make institution checks or money orders payable to “American Society for Microbiology” or “ASM.” Please include your invoice number on your check.
Mail Checks to:
American Society for Microbiology
Attention: ABRCMS 2025 Exhibits
PO Box 791540
Baltimore, MD 21279-1540
ASM’s federal tax ID number is 38161-6141
Clusters
ABRCMS welcomes organizations/institutions/departments interested in clustering within the exhibit hall.
What is a Cluster?
Clusters typically share a common interest or alliance or work together in some capacity. A cluster must comprise a minimum of five (5) booths to be eligible for priority selection of exhibit booths prior to the launch of general exhibit sales.
Cluster Eligibility and Payment
For a cluster to be eligible to participate in the priority exhibit booth selection program, intent form must be submitted by Monday, April 14.
Each booth within a cluster must pay with a credit card via the online exhibitor portal by Monday, April 28, to reserve their space.
Institutional check or money orders are not accepted as a form of payment for cluster booths.
Institutional Exhibitor Teams
ABRCMS encourages Institutional Exhibitor Teams. These teams include at least four individuals, each assuming a unique role:
- Research faculty share information about science courses and programs, research opportunities and mentors, career planning, and information pertinent to the research community.
- Postdoctoral fellows offer the above as well as personal perspectives on staying focused on research, working with mentors, completing graduate school, seeking postdoctoral opportunities, etc.
- Graduate students share information about courses, mentors, research opportunities, campus environment, social life, and networks, as well as how to best manage time in the first two years of graduate school.
- Graduate deans or administrators provide general information about the institution, including deadlines and requirements for summer and graduate programs.
Cancellation Policy
Cancellations must be received in writing by Friday, September 12, 2025, to receive a 50% refund. No refunds will be issued after September 12th. All cancellations must be in writing and emailed to ABRCMSexhibits@asmusa.org for processing.
Location
Henry B. González Convention Center
900 E Market St
San Antonio, TX 78205
All conference activities will be held at the Henry B. González Convention Center and nearby hotels.
Join Us at ABRCMS 2025 as an Exhibitor or Sponsor!
Contact our team today to discover exciting sponsorship and exhibition opportunities. Let's make a difference together at this year's conference.
