PRESENT AT ABRCMS

Submit an Abstract

IMPORTANT 2018 DATES & DEADLINES

April 10: Abstract Submission Site Opens
April 10: ABRCMS Student Travel Award Site Opens
May: Registration & Conference Housing Opens
Aug. 22: Student Travel Award Deadline
Sept. 7: Abstract Submission Deadline
Sept. 13-16: Abstract Review
Sept. 24: Abstract Notifications Sent
Oct. 8: Accept/Withdraw Abstract Deadline
Oct. 17: Discount Registration Ends
Nov. 14–17: ABRCMS 2018

 2018 Call for Abstracts

Abstract Process

1. Confirm your eligibility.

To submit an abstract, you must satisfy the following two criteria:

  1. As of Nov. 14, 2018, you must be currently enrolled full-time as one of the following:
    • Community college student
      • Must have completed at least 30 credit hours
    • Undergraduate sophomore, junior, or senior
    • Postbaccalaureate student
      • Must be enrolled in a formalized program
      • Program Director/Research Advisor must submit confirmation of education level*
    • Terminal master's level student
      • Program Director/Research Advisor must submit confirmation of education level*
  2. Have conducted research, used experimental methods and developed results in one of the 12 ABRCMS scientific disciplines

Important Information

  • Only undergraduate students, including community college students, are eligible to submit an abstract for oral presentations
  • Postbaccalaureates, master's students and previous poster/oral presentation awardees are only eligible to submit abstracts for poster presentations
  • Your eligibility is based on your enrolled education level as of Nov. 14, 2018 and NOT your education level when you conducted your research.
  • Master's students, whose abstracts are accepted, will present on Thursday, Nov. 15 at 8 pm. Please note, these presentations will NOT take place in the Exhibit Hall

*On Sept. 10 all postbaccalaureate and master's students' program directors or advisors will be sent an email containing a form to complete and a link to upload the form. The form will serve as confirmation of the student's education level. All forms must be submitted by Sept. 13. It is the student's responsibility to ensure that all components were received.

Award Eligibility

  • Previous ABRCMS presentation awardees will have their poster presentations judged by one individual on-site but will not eligible for awards
  • Master's student presentations will not be judged on-site and are not eligible for awards
  • NEW Postbaccalaureate students will be judged by three individuals and are eligible for awards

2. Review the abstract components and guidelines.

Accepted abstracts must contain:

  1. At least two authors in the author block
  2. Hypothesis or statement about the problem under investigation
  3. Statement of the experimental methods/methodology used
  4. Essential results provided in summary form (even if preliminary)
  5. Conclusion

Abstracts missing any of the items above will be rejected.

Abstract Rules:

  • Only one student, the individual listed first in the author block, can present the abstract
  • You must obtain permission from your research mentors, co-authors, and program directors before submitting an abstract. Research mentors, co-authors, and program directors will receive a copy of the notification e-mail by Sept. 24, 2018 indicating the status of the abstract
  • Only one abstract submission, poster or oral, per student is acceptable. You must decide between submitting an abstract for poster OR oral presentation. If you are listed as the presenting author on more than one abstract, all abstracts associated with you will be automatically rejected
  • If you are working in the same lab as another abstract submitter, you must independently submit original abstracts. Identical abstracts submitted by different students will be automatically rejected
  • Abstracts must be written by you and reviewed/edited by the mentor. Mentors should not write the abstract
  • Citations, tables and keywords are not allowed in the abstract text and will be removed
  • The character limit of the abstract is 2,500 (not including spaces)
  • Work must be proofread prior to submission. ABRCMS staff will not edit abstracts
  • No late submissions will be accepted

Additional Resources:

 

3. See if you're eligible for an ABRCMS Student Travel Award.

If you are a first-time ABRCMS presenter, check to see if you are eligible for a travel award. Applications are due by Aug. 22, 2018. Please note master's students are ineligible to apply.

4. Attend the "Writing a Compelling Abstract" webinar series.

NEW in 2018! Understand how ABRCMS reviewers will review your abstract and the elements of successful abstract submissions when you attend this webinar series. Dates are below:

  • General Abstract Tips: August 15, 2018 at 3:00 p.m. E.S.T. (12:00 p.m. P.S.T.)
  • Specific Abstract Tips for Biomedical Sciences and Social and Behavioral Sciences/Public Health: Date TBD
  • Specific Abstract Tips for Chemical Sciences and Engineering/Physics/Mathematics: Date TBD

Indicate your interest in attending this free webinar series by completing this short form.

5. Submit your abstract by 11:59 PDT Sept. 7, 2018.

Learn how to submit your abstract here or access the submission site directly.

*Internet Explorer is the preferred browser for the submission site.

6. You will be notified by Sept. 24, 2018 if your abstract is accepted.

All abstract authors, including the research advisor listed on your abstract, will receive notice of whether or not your abstract was accepted.

7. If your abstract is accepted, confirm status by Oct. 8, 2018.

You MUST accept the invitation to present your abstract by Oct. 8 in order to participate in the judging program. Presentation date/time will not be provided until you have accepted.

Please note that ABRCMS has a strict No Show Policy. If an individual accepts the invitation to present but does not show up to present, s/he will not be able to participate in next year's judging program.

8. Register for the conference. Discount registration ends Oct. 17.

All accepted presenters who wish to attend the conference must register and pay the registration fee. Please note that after Oct. 17 prices increase. Additional information can be found here.

9. Review the presentation policies and guidelines.

Follow these guidelines to prepare for a successful ABRCMS poster/oral presentation. In addition, be sure to review the rubric that the judges will be using to evaluate your presentation.

10. Attend the webinar "Getting the Most Out of a Professional Scientific Meeting."

Attend this webinar to discover:

  • What to expect at a scientific conference
  • The ABRCMS code of conduct
  • Planning your schedule effectively
  • Listening to research presentations
  • Things to take away from the conference
  • Exhibitor interactions (for graduate school/summer programs)
  • Mentoring and career opportunities at the conference

This webinar is highly recommended for first-time academic conference attendees and orients seasoned conference attendees to the ABRCMS experience.

Dates: Monday, October 22, 2018 at 6:00 p.m. E.S.T. and Tuesday, October 23, 2018 at 3:00 p.m. E.S.T.

11. View all 2018 abstracts on the Online Abstract Database.

All abstracts will be available online through the ABRCMS Abstract Database. The database will be made available in Oct. 

View the 2017 ABRCMS Abstract Database

12. Request a guest pass.

Guests are welcome to attend your presentation session. The free guest pass only provides access to your presentation. Admittance to any other portion of conference, including meals, sessions, and the exhibit booths is strictly prohibited. Contact This email address is being protected from spambots. You need JavaScript enabled to view it. for more information.

13. Present your research at ABRCMS 2018!

Poster Sessions
 
Thursday, Nov. 15
Poster Session 1 (A): 2-3:15 pm
Poster Session 2 (B): 3:30-4:15 pm
Poster Session for Master's Students: 8-9:15 pm*
*Please note this session will not take place in the Exhibit Hall
 
Friday, Nov. 16
Poster Session 3 (C): 10:30-11:45 am
Poster Session 4 (D): 3:15-4:30 pm
Poster Session 5 (E): 4:45-6 pm
 
Saturday, Nov. 17
Poster Session 6 (F): 10-11:15 am
 
Oral Sessions
 
Thursday, Nov. 15
Oral Session 1: 5:30-6:45 pm
 
Friday, Nov. 16
Oral Session 2: 8-9:15 am

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