Registration Policies

Please read carefully. By registering for the conference, you agree to the following policies:


Experient, Inc. is the provider ABRCMS uses to manage registration and the ABRCMS dining plan (included with Registration).
University/Institute checks or money orders must be made payable to Experient, Inc. Please do not make payments to ABRCMS nor ASM.

Please verify if your University/Institute needs to add Experient, Inc. as a vendor in order to process the check for ABRCMS Registration. You can download the Experient W-9 here.

When paying with a check or money order, attendees must first complete the online registration indicating that they are paying with a check. Once complete, attendees must print the online registration invoice, attach payment, and mail to the following address:

Experient, Inc.
5202 Presidents Court
Frederick, MD 21703

Cancellation/Refund Policy

Cancellations must be requested in writing by Oct. 17, 2018 using the cancellation form. Cancellations received by Oct. 17, 2018 will receive a refund minus a $100 processing fee per registration. Refunds will NOT be processed after Oct. 17.

Discount versus Onsite Registration Policy

Discount conference rate is ONLY applied to registration forms completed and paid in full by Wednesday, October 17, 2018. Payments received after October 17 for registration forms with a “balance due” will be charged the onsite registration rate.

Substitution Policy

Substitution of registrations is permitted prior to the conference and onsite. Please complete the substitution form to process the request. Only one substitution is permitted per original registrant. The individual submitting the substitution request is responsible for all financial obligations (any balance due) associated with that substitution as well as updating any contact information.

Meals at ABRCMS

ABRCMS is pleased to include the conference meal plan with full conference registration. 

Your registration includes the following meals:

  • Wednesday: Dinner
  • Thursday: Breakfast, Lunch, Dinner
  • Friday: Breakfast, Lunch
  • Saturday: Breakfast, Lunch, and Awards Banquet Dinner

Permission to Use Photo Policy

By registering for ABRCMS, attendees hereby agree to allow ASM/ABRCMS to use any photos taken of them during the conference in news media, website, publications, articles, marketing pieces, etc. In order to protect data shared during presentations, no photos may be taken of posters or scientific session slides at ABRCMS.

Badge Policy

All ABRCMS attendees are required to wear conference badges onsite at all times. Badges give you access to sessions, exhibit hall, meals, networking mixers, and workshops. It is your responsibility to ensure that you have your badge at all times. There is a charge of $50 for badge replacement. No exceptions will be made.

Child Waiver Policy: Policies Regarding Children at ABRCMS

ABRCMS supports a family-friendly meeting and provides childcare support for parents. In order to ensure that we have enough childcare providers, you MUST indicate on your registration form that you will need childcare. Please note that if you use the ABRCMS childcare services, you will be required to pay a fee. While we are committed to providing childcare, if there is not sufficient demand, we will be unable to offer it.

If children 2 years old and over attend any portion of ABRCMS (e.g., sessions, exhibits, or meals), they must be registered for the conference, pay the conference fee, wear a conference badge and be accompanied by a parent and/or guardian at all times.

Meals. Anyone entering conference meal areas must be registered and show an ABRCMS name badge at the door. Children under age 2 may accompany their parents and/or guardians to meals as long as they are seated in a stroller or on a parent’s or guardian’s lap. There are no exceptions to this rule.

Exhibit Hall. Minors may only enter the exhibit hall if a parent and/or guardian accompanies them and signs a release (available at the registration desk) waiving ABRCMS of all liability. The release is cosigned by an ABRCMS staff member, and a copy must be presented to security staff before a minor enters the exhibit hall. Please note, no strollers are allowed in the exhibit hall.

ABRCMS reserves the right to ask parents and/or guardians of children to leave the conference for distractive, disruptive, or dangerous behavior. Any questions or concerns regarding the ABRCMS childcare policy can be directed to This email address is being protected from spambots. You need JavaScript enabled to view it..

Contact Information Release

In order to provide attendees with valuable, relevant resources and networking opportunities, ABRCMS gives attendees the choice to opt-in to receive:

  • emails from ABRCMS or relevant ASM Education programs
  • mailings from approved ABRCMS organizations

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