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Apply for a Travel Award or Virtual Registration Waiver


Important Dates

 

  • Judge Travel Award Deadline: Aug. 4
  • Graduate Student Travel Award Deadline: Aug. 17
  • Student Travel Award and
    Virtual Waiver Deadline:
    Aug. 23
  • Recommender Form Due: Aug. 30 
  • Abstract Submission Deadline: Sept. 9

 

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ABRCMS Student Travel Award and Virtual Registration Waiver

Deadline: Aug. 23, 2022

Are you an undergraduate or postbaccalaureate student and need funds to present at ABRCMS? Apply for the ABRCMS Student Travel Award! Full and partial awards will be given to outstanding student applicants. The full travel award covers conference registration, housing, and airfare, while the partial award covers one or any combination of these components. Virtual registration waivers are also available for those who are presenting during the virtual ePoster session.

Per diems and reimbursements will not be given for the ABRCMS Student Travel Award.

Apply Now 

Eligibility Requirements

 Prospective ABRCMS Student Travel Award and Virtual Registration Waiver applicants must satisfy the following criteria:

  • Must be a U.S. citizen or U.S. permanent resident, and
  • Must be accepted to present a poster, oral, or ePoster presentation at ABRCMS 2022, and
  • Cannot be a previous in-person ABRCMS presenter (past virtual presenters are eligible), and 
  • Must be a matriculated community college or undergraduate student at an accredited U.S. institution of higher education or a postbaccalaureate student in a formalized program who fulfills at least ONE of the following characteristics:
    • From racial and ethnic groups shown to be underrepresented in biomedical research including Blacks or African Americans, Hispanics or Latinos, American Indians (who maintain tribal affiliation or community attachment) or Alaska Natives, Native Hawaiians and other U.S. Pacific Islanders (Guam, America Samoa), or
    • Currently enrolled at a community college and completed at least 30 credit hours, or
    • From a disadvantaged background (from a family with an annual income below established low-income thresholds or from an educational environment that inhibited the individual from obtaining the knowledge, skills and abilities necessary to develop and participate in a research career), or
    • First generation college student, or
    • Non-traditional student* (e.g., beginning post-secondary education at or after age 21, full-time employment, having dependents, taking longer than 6 years to complete a degree), or
    • U.S. military veteran, or
    • Individual with a physical or mental impairment that substantially limits one or more major life activities

*Childcare is available at the in-person conference.

Note: Eligible applicants cannot have travel support from any NIGMS funded programs nor be a previous ABRCMS presenter. Master's and doctoral level graduate students are not eligible to apply.

Application Requirements

A complete ABRCMS Student Travel Award and Virtual Registration Waiver application contains 3 parts:

  1. Student Travel Award application submission due by 11:59 p.m. PDT on Aug. 23.
  2. Recommendation Form* from a research mentor, Program Director, or faculty member familiar with your research must be uploaded by 11:59 p.m. PDT on Aug. 30.
  3. Separate abstract submission due by 11:59 p.m. PDT on Sept. 9.

    *Your recommender will be emailed a unique URL to upload the recommendation form directly to your application on Thursday, Aug. 25. The completed form must be uploaded by Tuesday, Aug. 30. It is your responsibility to give your recommender the recommendation form and confirm that it was uploaded on time. No exceptions will be made. Please note the recommender must use the official ABRCMS recommendation form. No letters will be accepted. 

Review Criteria

All applications will be reviewed and evaluated by the following criteria:

    1. Academic achievement
    2. Experience conducting independent research
    3. Interest in biomedical and/or behavioral sciences
    4. Motivation to attend ABRCMS
    5. Funding need

Highly competitive applicants have the following characteristics:

    • Motivation to attend graduate school and pursue a Ph.D. or Ph.D./M.D.
    • Strong recommendation form submitted by an individual familiar with the student's research
    • Demonstrated financial need
    • Well-written and thoughtful application
    • Proven commitment to ABRCMS through participation in ABRCMS Online

Notification

You will receive an eNotification by early Oct. regarding the final status of your application.

Requirements of Accepted Awardees

As an ABRCMS Student Travel Awardee you will be held to a high standard. Your full participation in the conference is required. Awardees are required to attend the following:
  • ABRCMS Online webinar, Getting the Most Out of a Professional Scientific Meeting
  • Undergraduate and Postbaccalaureate Student Orientation (virtual session)*
  • All conference sessions and activities

In addition, you must:

  • Present your poster/oral presentation at your assigned time
  • Participate in two post-conference surveys (the conference survey and one specific to the travel award program)
  • Stay for the entirety of the conference
  • Stay in assigned conference housing and be a respectful roommate (if applicable)
  • Complete affirmation forms and book travel by assigned deadlines (if applicable)

Those who are awarded a Virtual Registration Waiver must participate in the following: 

  • ABRCMS Online webinar, Getting the Most Out of a Professional Scientific Meeting*
  • Undergraduate and Postbaccalaureate Student Orientation (Virtual session)*
  • Present your ePoster presentation at your assigned time
  • Participate in the conference survey

*If possible, students are asked to attend the sessions live to get the maximum benefit. 

Failure to complete the requirements may result in being removed from the Student Travel Award or Virtual Registration Waiver Program. 

 

 

ABRCMS Graduate Student Travel Award

Deadline: Aug. 17, 2022

The ABRCMS Graduate Student Travel Award is open to graduate students (both master’s and doctoral level) who will be presenting an oral abstract during the ABRCMS Graduate Symposium. The full travel award includes complimentary registration to ABRCMS 2022 and housing for the conference, including the Symposium. A partial travel award would be either of these components. Please note all awardees will be required to fund their own travel.

Per diems and reimbursements will not be given for the ABRCMS Graduate Student Travel Award.

Apply Now 

Eligibility Requirements

Prospective ABRCMS Graduate Student Travel Award applicants must satisfy the following criteria:

  • Must be a U.S. citizen or U.S. permanent resident, and
  • Must be accepted to present an oral presentation during the Graduate Symposium, and
  • Must be a graduate student as of Nov. 1 who fulfills at least ONE of the following characteristics:
    • From racial and ethnic groups shown to be underrepresented in biomedical research including Blacks or African Americans, Hispanics or Latinos, American Indians (who maintain tribal affiliation or community attachment) or Alaska Natives, Native Hawaiians and other U.S. Pacific Islanders (Guam, America Samoa), or
    • From a disadvantaged background (from a family with an annual income below established low-income thresholds or from an educational environment that inhibited the individual from obtaining the knowledge, skills and abilities necessary to develop and participate in a research career), or
    • First generation college student, or
    • Non-traditional student* (e.g., beginning post-secondary education at or after age 21, full-time employment, having dependents, taking longer than 6 years to complete a degree), or
    • U.S. military veteran, or
    • Individual with a physical or mental impairment that substantially limits one or more major life activities

*Childcare is available at the in-person conference.

Note: Eligible applicants cannot have travel support from any NIGMS funded programs. In addition, graduate students who are attending ABRCMS as part of an exhibits team are ineligible for the travel award.

Application Requirements

A complete ABRCMS Graduate Student Travel Award application contains two parts:

Notification

You will receive an eNotification by early Oct. regarding the final status of your application.

Requirements of Accepted Awardees

As an ABRCMS Graduate Student Travel Awardee you will be held to a high standard. Your full participation in the conference is required. Awardees are required to attend the following:

  • Entirety of the ABRCMS 2022, including the Graduate Symposium

In addition, you must:

  • Present your oral presentation during the Graduate Symposium at your assigned time
  • Serve as a judge in at least three poster sessions (applicable to senior-level graduate students only)
  • Participate in post-conference survey
  • Stay in assigned conference housing and be a respectful roommate

Failure to complete the requirements may result in being removed from the Graduate Student Travel Award Program.

 

 

 

ABRCMS Judge Travel Award

Deadline: Aug. 4, 2022

Travel awards are available to postdoctoral scientists, faculty members – who are active researchers – and research scientists to mentor students through participation in the ABRCMS Judging Program. First-time, in-person ABRCMS judges can win a full or partial award to cover their participation in the conference, while returning judges can receive a partial award. Full awardees will be provided conference registration and a subsidy to assist with the costs of airfare and housing. Partial awardees may receive any of these components or a travel subsidy. Final award packages are determined based on the amount of revenue received at the time of the deadline.

Please note the award only funds travel within the United States and United States territories. In addition, per diems and reimbursements will not be given.

Apply Now


Eligibility Requirements

Prospective applicants must satisfy the following criteria:

  • U.S. citizen or permanent resident
  • Active researcher (must spend at least 25% of time conducting research) in one of the twelve scientific disciplines represented at the conference
  • Postdoctoral scientist, research faculty member, or research scientist
  • Commitment to mentoring and diversity

Please note, the following individuals are ineligible to apply:

  • Federal employees
  • Program Directors from NIGMS funded programs
  • Graduate students

Application Requirements

There are two different applications for the Judge Travel Award: (i) first-time judges and (ii) returning judges. First-time judges are individuals who have never judged during an in-person conference.

First time judges should be prepared to answer the following: 

  • Describe your current area(s) scientific research (limit to 500 characters)
  • What your goals are for attending the conference and what you hope to accomplish by attending (limit to 500 characters)
  • Describe (a) an impactful mentoring experience, (b) your current mentoring activities, and (c) your commitment to diversity (limit to 1-page)
  • Describe your previous experience judging presentations (limit to 500 characters)

Returning judges should be prepared to answer the following:

  • Describe your current area(s) of scientific research (limit to 500 characters)
  • What your goals are for attending the conference and what you hope to accomplish by attending (limit to 500 characters)
  • Describe (a) an impactful mentoring experience, (b) your current mentoring activities, (c) what you consider to be the most important aspects of your role as a judge, and (d) your commitment to diversity. You are also encouraged to include insightful interactions you've had at a past ABRCMS. (limit to 1-page)

Apply

Submit your application. The deadline is Aug. 4, 2022. 

Notification

To provide funds to as many individuals as possible, notification emails will not be sent until mid-September.

Requirements of Accepted Awardees

Awardees are required to:

  • Review ABRCMS Student Travel Award applications (Sept. 1-7)
  • Attend all pre-conference judging training, including:
    • Judge Orientation webinar held in Oct.
  • Be available to judge all poster, oral and virtual sessions (must arrive on Wednesday, Nov. 9 and stay until 2 pm on Saturday, Nov. 12). Judging for the virtual session on Saturday is required. 
  • Judge all assigned presentations and submit scores prior to the deadline.  
  • Actively engage in the conference by attending sessions, mentoring students, and networking with peers. 
  • Provide feedback in the post-conference survey administered by DePass Consulting. 

In addition, we strongly encourage travel awardees to participate as an ABRCMS abstract reviewer. 

Failure to complete the requirements may result in being asked to reimburse ABRCMS for the cost of travel award. 


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