Registration Policies

Registration Cancellation Policy

All registration cancellations must be in writing and received by Tuesday, October 22, 2024. A full refund of the conference fee, minus a $100 administrative fee, will be given for cancellations received by that date. No refunds will be granted for requests postmarked after the deadline.

Housing Cancellations

Reservations canceled after October 14, 2024, may incur additional charges and/or fees. Please review your reservations prior to this date to ensure accuracy and avoid penalties. Please refer to the hotel cancellation policy that is included above in the reservation area of this confirmation.

  • Prior to October 21, 2024 (5:00pm MT): Cancellations may be processed online or submitted in writing to customer service: ABRCMS@maritz.com
  • October 22 - 27, 2024: Reservations are being sent to the hotel. No changes or cancellations can be made.
  • Starting October 28, 2024: Contact your hotel directly for any changes or cancellations.

Please note if you are staying at Joinery Hotel your hotel will be processing your reservations on October 14, 2024, and you can begin contacting your hotel directly starting October 18, 2024 for changes and cancellations.

Substitution Policy

Substitution for a conference registration is permitted prior to the conference and on-site. Only one substitution is permitted per original registrant. The individual submitting the substitution request is responsible for all financial obligations (any balance due) associated with that substitution as well as updating contact information. Please submit substitution requests here.

Payment Policy

Four easy ways to pay:

Credit Card

  • Pay by credit card at the time you submit your registration.

ACH Direct Deposit / Wire Transfer (the preferred method of payment if not paying by credit card)

  • Download ACH/Wire Transfer Instructions to prepare for payment.
  • ACH Direct Deposit or Wire Transfer are the most efficient ways to pay for your registration(s). Deadline to receive ACH or wire transfers is Wednesday, October 9, 2024.

Check Payments

  • Deadline to receive check payments for registration and housing is Tuesday, October 15, 2024. Check payments will not be accepted after this date. If your check does not arrive by the deadline, your registration payment type will be changed, and you will be required to provide alternate form of payment.
  • Checks payable to Maritz Global Events - AT&L, Inc.

Mail to: Maritz Global Events - AT&L
Maritz Global Events - AT&L, Inc.
1375 North Highway Drive, 8th Floor
Fenton, MO 63099

You must make your check payable to Maritz. If your check is made out to ABRCMS, ASM, or some variation that includes ABRCMS or ASM in the payable line, the check will be returned. Personal checks will not be accepted.

Badge Policy

All ABRCMS attendees are required to always wear conference badges on-site. Badges give you access to sessions, exhibit halls, workshops, meals, and social activities. It is your responsibility to ensure you always have your badge. There is a charge of $25 for badge replacement. No exceptions will be made.

Photo Policy

By registering for ABRCMS, you agree to allow ASM/ABRCMS to use any photos taken of you during the conference in news media, websites, publications, articles, marketing pieces, etc. To order to protect data shared during presentations, no photos may be taken of posters or scientific session slides at ABRCMS.

Attendee List and Future Emails

To order to provide attendees with valuable, relevant resources and networking opportunities, ABRCMS gives attendees a choice to opt-in to receive emails from ABRCMS or relevant ASM Education programs.

Health & Safety Policies

To view the complete list of Health & Safety Policies, please visit the ABRCMS website. Masks are optional for ABRCMS activities and events.

Code of Conduct

ASM is committed to providing an environment that encourages the free expression and exchange of scientific ideas and promotes equal opportunities and respectful treatment for all participants. All conference registrants must agree to the ASM Code of Conduct and the Health and Safety and Registration Policies as a condition of registration. By registering you are agreeing to these standards.

Please review the entire Code of Conduct and pass it along to anyone you are registering.